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ITPC  Tutor  Training  Program  Certification  Application  Packet  for:

“2^nd Stage:  Reflection & Renewal” (3 years)

Welcome.  Read through this entire “Application Packet”  BEFORE  you start to complete the application(s).

This appl. is your request to have your current level(s) of ITPC certification continued for the next 3 years. 

Note:  If you want to add a new level(s), also submit a “1^st Stage:  New” program appl. for the new level(s).

The Purpose and Structure of this Application is intended to help you “reflect” on two training questions: 

1)    What is working well in your current tutor training, and helping you to comply with the CRLA-ITPC

“Certification Requirements”:  http://www.crla.net/itpc/certification_requirements.htm ? , and,

2)    Are there any changes you want to make to better accomplish your program’s goals, and compliance? Please provide brief explanations for “Questions” 7-10.  Be sure to include descriptions of how your program complies with the requirements, and, include your documentation / files that verify your compliance.

Application  Training  Criteria: 

[Every application submitted requires complete explanations, verifying documentation, and appropriate fees.]

§  Each program that has identical tutor training procedures for each center at your campus

may apply on the same application packet, listing the tutor training program(s) requesting certification.

§  Each program that has its own, unique training procedure for each center at your campus requires a totally separate and complete application packet.         

Possible scenarios include:  Your campus has two tutor training programs you want certified, the “Math Center”, and the “Writing Center.”  Both centers train tutors at Levels 1 & 2.

Scenario 1:  Both centers conduct identical tutor training procedure at your campus.  Therefore, you complete a single application packet listing both centers under the “Program Name”.

$  Non-refundable Fee for application(s) for the SAME PROGRAM, submitted together  (effective 7/1/09) :

(Fees can be combined if you’re now also submitting another appl. to add a new level(s) to your current certification.)

If submitting an online application is a problem, contact Rick Sheets at:  rick.sheets@crla.net .

http://www.crla.net/itpc/application_process.htm      (Always verify current fees on our website.)

Online       *Paper   Application(s) for the same program, submitted at the same time, for various levels:

$150            $250         any individual level (submitted separately on a single appl) (i.e.: L1 only, L2 only, L3 only)

$250            $350         any two levels (submitted together on single appl or on separate appls) (i.e.: L1 & 2)

$350            $450         any three levels (submitted together on single appl or separate appls) (i.e.: L1, 2, & 3)

[*Paper Appl. Note:         You must submit 3 paper copies of your complete application packet. 

The added $100 fee is to offset the increased mailing/handling/scanning costs.)

$  CRLA-ITPC’s Two Payment Options A & B :      (CRLA’s Federal ID # is 95-3177158).

A)   Discover, MasterCard, or Visa charge cards are currently being accepted by CRLA. 

Call Rick Sheets at 623-240-0572 to use a charge card.

B)   Check (Institutional or Personal) – made payable to: “CRLA / Tutor Program Certification”. 

If mailing your payment:

1.    Print a copy of  p.3 “*Program’s Details”  (questions #1-5) for each application being submitted

2.    Staple your payment to the “*Program’s Details” printed copy.

3.    Mail the Coversheet(s) & your attached payment to:    

CRLA-ITPC, c/o Rick Sheets, ITPC Coordinator

12422 West Aurora Drive, Sun City West, AZ   USA    85375-1924

Communications Options:  From You to ITPC:  Please use these options as indicated to prevent problems.

Ø  Online:  ITPC uses three different email addresses.  Each for a specific purpose indicated below.

[Note:  Name your email “Subject:” field using this format.  Providing “*Program Details” expedites replies.]

Country,StateAbbrev,InstName,Campus,City,PrgrmName-Levels,N(new)/RR(renew)/RC(recert),part 1 (pt1,pt2,…)

Sample:  USA, ZZ, Sample U., Zville Campus, Zville, Learning Assistance Center – L123, N, pt 1

§  Submit Application Packets to ONLY:  itpc@crla.net  [format “Subject:” field as requested above.]

§  General Questions ONLY to: itpc.questions@crla.net  [address CANNOT receive applications ]

§  Answers to Specific Program Inquiries from the ITPC Coordinator to:  rick.sheets@crla.net .

Ø  U.S. Mail:  CRLA-ITPC, c/o Rick Sheets, ITPC Coordinator, 12422 W. Aurora Dr, Sun City West, AZ 85385

[Note: 3 paper appl copies required, + added $100 fee.]

Ø  Voice:  623.240.0572, usually available 10 am – 4 pm.  (AZ is always on Mt. Standard Time).

[Uses:  pay appl. fees with credit card or respond to questions from Rick Sheets, ITPC Coordinator.]

Communications:  From ITPC to You:

The ITPC Coordinator receives 40-50 email inquiries a day, in addition to applications. 

Ø  Email queries are researched and answered by the ITPC Coordinator, aided by his assistant.  

Please allow 3-4 weeks for a reply to your itpc.questions@crla.net email inquiries. 

Ø  Applications are assigned to reviewers in the order they are received. 

Your colleagues review them as volunteers, in addition to their college or university duties.  

Allow 4 months for your application to complete the “Reflection & Renewal” review process. 

Application Status Emails We Send to You:  (generally using email templates)

ü  notice that your application was received or that your application / documentation is missing;

ü  notice that your fee payment was received or that your payment is missing;

ü  invoices for payments made via a charge card or personal check or if an invoice is requested;

ü  notice that your paid application packet has been assigned to a reviewer(s).

Notification of Certification:  Once your program is certified, ITPC will again email you these items:

ü  an official notification letter stating your program details, certified levels, and the current dates valid;

ü  a  new  ITPC Certificate, emailed as a .pdf attachment, listing your  institution name, campus location,

program name, levels certified, & the certification start & end dates for this certification period;

ü  links to CRLA-ITPC Tutor Award Certificate template(s) for your program’s certified levels,

which you may use, and adapt to include your institution’s information/logos/signatures/colors.

Suggestion for Your Own Annual Reports:  Including this program application information in your own annual institutional reports can be a triple benefit to you and your program:

1)    certification helps to bolster confidence in your program among your colleagues and your students;

2)    it illustrates that your program is vital component in student learning, and can stimulate funding; and,

3)    it preserves the data you have meticulously gathered here, which can greatly facilitate documenting

your future re-application packets when you need to re-apply for continued certification.

 [NOTE:  Archiving your appl. & documentation creates a valuable resource for future re-applications.]

3^rd Stage Applications are Needed for these Same Level(s) 3 years After This Certification’s Approval:

ü  Next appl. needed for these same Level(s) is the:  “3^rd Stage: Re-Certification” Application Packet (5 yrs).

Re-apply EARLY!  Submit application packet at least 6 months prior to your certification’s ending date.

ü  Every 5 yrs, submit another “3^rd Stage:  Re-certification” Application Packet (5 yrs).  NOTE:  Both the

“1^st Stage New” and the “3^rd Stage Re-certification” application packets follow the same basic pattern, 

each seeking essentially the same requirements and documentation used in your initial application.  This is where those archived files and documents will be a great value to you.

Application Timelines:  3yr Reflection & Renewal = 3 months ahead; 5yr Recertification = 6 months ahead.

Thank you for your interest in CRLA’s ITPC Program.   We look forward to working with you & your team. 

Respectfully.  Rick Sheets, Ed.D. (ITPC Coordinator) and the ITPC Team.                                   

*Program’s Details:  

2^nd Stage: Reflection & Renewal  ITPC  Program Application Packet

1.    Training Program and Institution Details for Certification:

Institution Name: 

Program Name: TLC Tutor Training

Program’s Webpage URL Address Link:  http://www.learningdemand.com/tutor%20training/Program%20Overview.htm

Program’s Complete Mailing Address:

      The Learning Center

Signal Peak Campus

      Central Arizona College

      Overfield Road, Coolidge, AZ 85128 

City, State/Provence, Zip/Postal Code:

      Coolidge, AZ 85128 - 9030

Name(s) of the Primary & Other Contact Person(s) & their Position Title(s):                                              

Application Agreement:  As the primary “Contact” for the program submitting this application, you and your program agree to continue to follow the guidelines that you have submitted in this application packet. 

 (Please list only permanent employee(s) to facilitate future email communication - no grad. assistants, temps, etc.)

1)    _ Dr.   X_ Mr.   _ Ms. : Barrington Campbell

2)    X_ Dr.   _ Mr.   _ Ms. : Temenoujka Fuller

3)    _ Dr.   _ Mr.   _ Ms. :

Email Address(s): 

barrington.campbell@centralaz.edu

temenoujka.fuller@centralaz.edu

Voice Phone #:   480 677 7740 

Fax Phone #:     480 968 1534

2.  Optional questions used only for statistics & demographic research by other CRLA members:

Primary Contact is a CRLA Member:   __ Yes     _X_ No     

(Personal  or  Institutional  CRLA  membership  is  not  required  for  participation  in  the  ITPC program)

Type of Institution:   _ 1 yr     X_ 2 yr  Fr-Sph     _ 3-4 yr  Jr-Sr     _ 4 yr  Fr-Sr     _ Bus     _ Other

Funding Source:    X_ Public       _ Private      _ Business      _ Other (specify): ___________________

3.   Certification Level(s) requested using this application:   (Mark an “X” for each level requested.)

(Fees can be combined if you are also applying now to add this level(s) to your current certification)

X_  Level 1 / Certified Tutor  (1 year certification)

X_  Level 2 / Advanced Certified Tutor  (1 year certification)

X_  Level 3 / Master Certified Tutor  (1 year certification)

4.  Non-refundable Fee for application(s) for the SAME PROGRAM, submitted together (effective 7/1/09):

(Fees can be combined if you’re now also submitting another appl. to add a new level(s) to your current certification.)

If submitting an online application is a problem, contact Rick Sheets at:  rick.sheets@crla.net .

Fee schedule for online and paper applications is also listed on the “Instructions” pages of this application.

http://www.crla.net/itpc/application_process.htm      (Always verify current fees on our website.)

5.  Email Application Packet file to ONLY :  itpc@crla.net   (only email address that can receive large files)

[Note:  Name your email “Subject:” field using this format.  These “*Program Details” expedite processing.]

Country,StateAbbrev,InstName,Campus,City,PrgrmName-Levels,N(new)/RR(renew)/RC(recert),part 1 (pt1,pt2,…)

Sample:  USA, ZZ, Sample U., Zville Campus, Zville, Learning Assistance Center – L123, N, pt 1

Level 1

Formal Training – 12 hours

Supervised Tutor Training – 25 hours

These are the topics covered in fall 2010 Formal Tutor Training

Application Examples: 

1.      Agenda for Level 1

2.      Examples of Level 1 Training Materials (Fall 2010)

3.      Supervised Tutor Training Form (We use this form for all levels.)

4.      Operational Handbook (PDF-file)

5.  Level 1 Evaluation Survey

Level 2

Formal Training – 11.5 hours

Supervised Tutor Training – 25 hours

Topics Covered:

Application Examples: 

6.  Agenda for Level 2

7.  Level 2 Training Materials (Spring 2011)

8.   Level 2 Meetings (Spring 2011)

9.  Tracking the Hours of Tutoring

10. Level 2 Evaluation Survey

Supervised Training – 25 hours

Topics Covered at Level 3:

11. Agenda for Level 3

12.  Examples of Level 3 Training Materials (Fall 2011)